Job analysis Information Sheet

Job Analysis Information Sheet

Job Title___________________________________________  Date _______________________
Job Code________________________________  Dept. _________________________________
Superior's Title ________________________________________________________
Hours worked _______ AM to ________ PM
Job Analyst's Name ______________________________________________________________

1. What is the job's overall purpose?

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2. If the incumbent supervises others, list them by job title; if there is more than one employee with the same title, put the number in parentheses following.

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3. Check those activities that are part of the incumbent's supervisory duties.

p Training

p Performance Appraisal

p Inspecting work

p Budgeting

p Coaching and/or counseling

p Others (please specify) __________________________________________________

4. Describe the type and extent of supervision received by the incumbent.

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5. JOB DUTIES: Describe briefly WHAT the incumbent does and, if possible, HOW he/she does it. Include duties in the following categories:

a. daily duties (those performed on a regular basis every day or almost every day)

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b. periodic duties (those performed weekly, monthly, quarterly, or at other regular intervals)

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c. duties performed at irregular intervals

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6. Is the incumbent performing duties he/she considers unnecessary? If so, describe.

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7. Is the incumbent performing duties not presently included in the job description? If so, describe.

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8. EDUCATION: Check the box that indicates the educational requirements for the job (not the educational background of the incumbent).

p No formal education required

p Eighth grade education

p High school diploma (or equivalent)

p 2-year college degree (or equivalent)

p 4-year college degree (or equivalent)

p graduate work or advanced degree (specify:)

p professional license (specify: )

9. EXPERIENCE: Check the amount of experience needed to perform the job.

p None

p Less than one month

p One to six months

p Six months to one year

p One to three years

p Three to five years

p Five to ten years

p More than ten years

10. LOCATION: Check location of job and, if necessary or appropriate, describe briefly.

p Outdoor

p Indoor

p Underground

p Pit

p Scaffold

p Other (specify )

11. ENVIRONMENTAL CONDITIONS: Check any objectionable conditions found on the job and note afterward how frequently each is encountered (rarely, occasionally, constantly, etc.)

p Dirt

p Dust

p Heat

p Cold

p Noise

p Fumes

p Odors

p Wetness/humidity

p Vibration

p Sudden temperature changes

p Darkness or poor lighting

p Other (specify)

12. HEALTH AND SAFETY: Check any undesirable health and safety conditions under which the incumbent must perform and note how often they are encountered.

p Elevated workplace

p Mechanical hazards

p Explosives

p Electrical hazards

p Fire hazards

p Radiation

p Other (specify)

13. MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS: Describe briefly what machines, tools, equipment, or work aids the incumbent works with on a regular basis:

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14. Have concrete work standards been established (errors allowed, time taken for a particular task, etc.)? If so, what are they?

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15. Are there any personal attributes (special aptitudes, physical characteristics, personality traits, etc.) required by the job?

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16. Are there any exceptional problems the incumbent might be expected to encounter in performing the job under normal conditions? If so, describe.

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17. Describe the successful completion and/or end results of the job.

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18. What is the seriousness of error on this job? Who or what is affected by errors the incumbent makes?

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19. To what job would a successful incumbent expect to be promoted?